FAQs

Please submit all invoices (Rechnungen) directly to the IAS for payment. The IAS will then pay the bill directly from your research fund. Be sure to send the invoices at least a week before payment due date.

Submit all original receipts and tickets to the IAS along with the form for expense reimbursement providing your address and bank information and signature for the transfer of the reimbursement. Meals are not reimbursable as part of your travel expenses. Rental cars are also seldom covered (see question 4). Make sure to submit receipts within 6 months of the date of travel; otherwise you may not eligible for reimbursement.

Yes, the procedure is similar to that for your own travel expenses. The Guest should fill out the same form but should reference the host’s name on the form (on the line “name of conference or activity”) so the IAS office knows from which fund to pay the expenses.

In general a car rental cannot be paid for from your IAS fund. The rule from the DFG is that if it is possible to take a train or other public transportation method, then a rental car will not be covered. Taxi costs for reasonable distances with a receipt are allowed. If there is no alternative means of transportation, a rental car may be covered, but it must be pre-approved by the IAS office.

Hotel rooms should not exceed 100€ per night.

Catering for workshops or IAS sponsored events can be covered, but should be discussed with the IAS office in advance. Taking a guest to dinner at a restaurant will not be covered by your fund.

Junior Fellows and other TUM employed scientists who have salaries based on the German tariff contract (TV-L) should fill out a travel request form (Dienstreiseantrag) and submit it for approval to the personnel department before taking a business trip.

IAS Fellow research funds are intended to give Fellows the latitude to order basic equipment or attend conferences without having to request funds. For larger equipment needs or for extra PhD stipends, Fellows and Focus Group Leaders may submit a short proposal for start-up funding to the IAS office. Substantial equipment orders are subject to the DFG large equipment rules.

International payments or money transfers are possible but cumbersome. If you have ordered equipment from an international company or invited an international guest, please be aware that the payment or expense reimbursement will take an extra 4-6 weeks. Fellows who are here for longer stays are encouraged to open a German bank account in order to simplify and speed up the process of receiving the prize money and reimbursements.

"Mit Unterstützung der Technischen Universität München - Institute for Advanced Study, gefördert durch die Exzellenzinitiative des Bundes und der Länder. "

or

"With the support of the Technische Universität München - Institute for Advanced Study, funded by the German Excellence Initiative."